Discuss Possible Need for Executive Session (Legal, Personnel, Contracts) Discuss Possible Need to Amend Agenda
Adopt Agenda (Original or Amended)
Act on Select Board Minutes of May 7, 2025
Act on Liquor Board Minutes of May 7, 2025 Town Manager's Report
Selectboard Remarks Public Comment
Old Business
New Business
▪ Rutland Regional Planning Commission 2026 Plan ▪ Fire Hill Concerns
▪ Lifeguard/Pool Hours for Summer 2025
▪ Request for Extension of filing of Grand List
▪ LEMP Renewal
▪ Peter Franzoni Request for Resolution
▪ Letter of Intent SFY2026 State of Vermont Grants In Aid Program ▪ Approve Orders and Payroll
Administration
Town of Pittsford, Vermont
426 Plains Road, Pittsford, VT 05763 Selectboard Meeting
Town Offices and ZOOM—6:30 P.M. https://www.zoom.us Meeting ID 652 103 6395
May 21, 2025 AGENDA
Executive Session
In accordance with 1 V.S.A. § 313(a), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage to discuss the appointment, employment, or evaluation of a public officer or employee, provided that a public body must make the final hiring or appointment decision, and explain its reasons for the decision, in open meeting. 1 V.S.A. §313(a)(3) to include the Interim Town Manager.
In accordance with 1 V.S.A. § 313(a), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage to discuss pending or probable civil litigation or prosecution, to which the public body is or may be a party. 1 V.S.A. §313(a)(1)(E) to include the Interim Town Manager.
Adjournment

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5:30 PM Rutland Regional Planning Commission 2026 Regional Plan and Regional
Future Land Use Map

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Fair Haven Library Board. Recorded on May 7, 2025.

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Meeting Opening

Pledge of Allegiance
Approval of Selectboard Minutes:
May 6th Regular Meeting
Approval of Orders
Board Member Announcements
Update from the Selectboard Chair
Questions from the floor; public comments
Department Head Reports

Mike Rowe – Town Recreation Director
Dave Sears – Town Road Commissioner
Ed Dumas – Town Police Chief
Marcia Chioffi – Town Head Lister
Chris Clark – Town Fire Chief
Kari Clark – Town Clerk & Treasurer
Mike Delehanty – Town 1st Constable
Joe Denardo – Public Safety Building Clerk
John Paul Faignant – Town Health Officer / 2nd Constable
Barbara Pulling – Town Planning Commission Chair
Larry Dell Veneri – Town Transfer Station Manager
Bill Sweet – Town Administrator
Action items

Scholarship award approval
Review Grand List extension request from the Lister Office
Review Auditing, Accounting and Financial Reporting Policy for approval if updated language is ready
Review draft alarm ordinance, once feedback from the Police Department is received
Any other new items
Update on committee meetings, Personnel / Finance, Highway, Fire
Update the Selectboard project list.
Board to meet in executive session if necessary

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1) Call Meeting to Order / Pledge of Allegiance

2) Adoption of the Agenda

3) Approval of Minutes:​04-14-25


4) Road Report


5) Community Development


6) Town Manager’s Report
-South Street bridge discussion
-Liquor Licenses


7) Transact Any Other Lawful Selectboard Business

8) Rutland Regional Planning Commission


9) Public Comments (limit of 15 minutes)


10) Board Orders

11) Executive Session: Contractual Matters



12) Adjourn

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1.Executive Session 6:15
2. Call the Regular Meeting to Order 6:30
3.Agenda Additions/Deletions 6:30
4. Boy With the Boot Update – Wayne Jones 6:35
5.Approval: 6:45
• Selectboard Minutes – 05/05/25
• Pay Orders 05/20/25
6. Road Commissioner’s Report 6:50
~ 2014 Kenworth replacement/lease/new
~ Paving projects this summer
~ Tifft Road closure update.
7. Honorable Mentions 7:00
8. Public Comments 7:00
9. Capital Expenditures 7:05
~ Sand shed, new truck, Town Hall 2nd fl heat pumps
~ Asset Fund – Status on projects approved but not completed
10. Investment Report 7:15
11. Wallingford Day -Fireworks Permit, Bounce House 7:20
~ Guests – Heather Johnson, Todd Galiano
12. Recreation Committee – Ballfield water, Memorial Day 7:30
Parade, Mission Statement, projects at ballfield and lake.
13. Energy Committee Requests – Resignation, 7:45
Reduce Committee Membership.
~ Guest – Tom Fort
14. Town Hall 2nd Floor Heat Pump Request for Proposal 7:50
15. Green Earth Energy Agreement Solar Array at 8:00
Town Garage Prop.
16. Come Alive Outside Agreement – Kayak/Swim Program 8:10
17. Future Land Use Planning – Acts 181 and 250 8:15
~ Deadline for questions/map revision requests is 05/20
18.Agenda Building 8:20
19. Selectboard Comments/Concerns 8:25
20. Other Business 8:30
21. Adjourn

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6:30 PM Public Hearing – Downtown Rutland TIF Hotel & Infrastructure Development Agreement, Financing
Plan, and Phase Filing Submission
7:00 PM Pledge of Allegiance
Additions, deletions, or other modifications to the agenda
Amendment and approval of the minutes of the previous meeting(s) – May 5, 2025
Public Comment
Communications from the Mayor
Un-table Mayoral Nomination: Carrie Savage for the Board of Aldermen
Temporary Food Truck Solution
Consideration of Special Event Permit requests
Special Event Permit: Turning Point Center of Rutland, Overdose Awareness Vigil, August 31, 2025, from
1PM to 3PM in Main Street Park………………………………………………………………………………..Pgs. 1-2
Special Event Permit: Turning Point Center of Rutland, Stomping Out Stigma, September 6, 2025, from 9AM
to 4PM in Main Street Park……………………………………………………………………………………….Pgs. 3-4
Special Event Permit: American Foundation for Suicide Prevention, Rutland Area Out of the Darkness Walk,
September 13, 2025, from 9AM to12PM in Main Street Park……………………………………..Pgs. 5-6
Special Event Permit: Chaffee Art Center, Art in the Park Summer Festival, August 9-10, 2025, from 10AM to
4PM each day in Main Street Park……………………………………………………………………………Pgs. 7-8
Special Event Permit: Chaffee Art Center, Art in the Park Fall Festival, October 11-12, 2025, from 10AM to
4PM each day in Main Street Park……………………………………………………………………………Pgs. 9-10
Special Event Permit: 2025 Juneteenth Strut, June 21, 2025, from 11AM-2PM…………..Pgs. 11-12
Reports and Letters from Department Heads and Officials
Barbara Spaulding, RRA: Set Final Public Hearing – Rutland Housing Initiative I…….Pgs. 13-15
Treasurer Markowski: Rick Brigham from Sullivan Powers & Company – presentation of the FY2024 Audit
Planning Director Bove: Downtown Rutland TIF Hotel & Infrastructure Development Agreement,
Financing Plan, and Phase Filing Submission
Planning Director Bove: Authorize the Mayor to sign Grant Agreement for Municipal Planning Grant & refer
match request to Finance Committee………………………………………………………………………Page 16
Chief Kilcullen: VMERS-D Motion on May 5, 2025, BOA Meeting………………………………..Page 17
Assistant Engineer Gillen: Connor Park SCO Storage, Engineering Services Agreement & CWSRF Loan
Amendment
Treasurer Markowski: Presentation of the Financial reports for the City & RRA, April 30, 2025
Treasurer Markowski: Update on status of current borrowing & bond compliance documents for Board
review and signature
Attorney LaChance: Responses to Legal Services RFP – Motion to refer discussion of the RFP responses to the
Finance Committee
Attorney LaChance: Amended City Solar Estoppel Agreement – Motion to approve and authorize the Mayor
to sign the amended City Solar Estoppel Agreement
Attorney LaChance: Mini-Training: What is a Public Record?
Attorney LaChance: Executive Session – Discussion of Pending Litigation – Possible action to be taken
outside of Executive Session
Reports of Standing Committees
Alderman Donahue: Community & Economic Development Meeting – May 12, 2025
• Motion to approve the Development Agreement and authorize the Mayor to sign, approve the
Phase Filing Financial Workbook, approve signing and dating the VEPC letter to apply authorizing
the Mayor and Aldermanic Board President to sign.
Alderman Whitcomb: Finance Committee Meeting – May 13, 2025
Reports of Select Committees
Reports of Representatives
Alderman Donahue – Traffic Safety Committee
Petitions, Letters, Miscellaneous Communication
Board of Control Commissioners
Board of Cannabis Commissioners
Unfinished Business
Miscellaneous Motions, Resolutions, New Business

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1 Call to Order & Agenda Adoption
2 Selectboard Members’ Remarks
3 Recurring Matters
a Selectboard minutes — April 28, 2025
b Warrant — May 12, 2025
4 Town Manager’s Report
5 Community Development Report
6 Appoint Emergency Management Director (Seth Hopkins) & Coordinator (Jeff Haylon)
through next LEMP adoption
7 Local Emergency Management Plan (LEMP) Update & Adoption
8 Proposed town highway service contract with Town of Goshen
9 Approve participation in FY26 grants-in-aid for Municipal Roads General Permit
10 Proposed resolution regarding due process and the Constitutional rights of all Brandon
residents
11 Public Comment and Participation
12 Executive session per 1 VSA § 313(a)(3) regarding the evaluation of a public officer
[investigation of previous ethics complaint]
13 Adjourn

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1. This Meeting is being recorded: Call Selectboard Meeting to order 5:30 PM at the Town Office
2. Pledge of Allegiance
3. Add/delete items to the agenda:
4. 5:35 Administrative Matters
a. Signing of Orders: Motion to approve orders for 5/8/25 in the amount of $413,769.67 and payroll
for 4/29/25 for $13,765.61
b. Minutes: 4/14/25 and 4/30/25
5. Announcements
a. Open Meeting Law, Ethics, Conflict of Interest and Public Records Training for all Mendon Elected
and Appointed Officials 6-7:30 at the Town Office
b. Barstow Bolt – 1 Mile Fun Run and 5 K – August 23
rd
- All are welcome to attend. For more
information email [email protected]
6. 6:20 Business
a. Animal Control Ordinance Review and Adoption
b. Records Retention Policy Review and Adoption
c. Wide Format Printer TM300 Ecare PAK 8/1/24-8/1/26 for $2,059
d. TextMyGov – review proposal for citizen engagement and text-based communication
7. 6:45 Adjournment of Selectboard Meeting

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